QuellKit® Pro (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the Personally Identifiable Information (PII) and sensitive operational data entrusted to us.This Privacy Policy governs your use of our website, scheduling portals, mobile dispatch services, and related digital and physical field operations across the State of Georgia.
1. Information We Collect
To execute mobile notary signings, remote I-9 verifications, field inspections, and legal logistics, we collect several categories of information: Personal Identifiable Information (PII): Full legal name, physical mailing/signing address, phone number, and email address.Identity Verification Data: Details of government-issued photo identification (e.g., Driver’s License, Passport, State ID, Military ID) presented for state-mandated identity verification and notary log compliance. Transactional & Document Data: Document types, appointment times, signing locations, and details contained within loan packages or legal instruments provided for notarization or courier services. Property & Field Inspection Media: Photographs, visual condition reports, physical asset logs, and GPS location coordinates captured during commercial site visits or property audits. Biometric & Physical Data (Field Services): Ink fingerprint records (FBI Form FD-258) collected physically at your explicit request. Automatically Collected Technical Data: IP address, browser type, device information, and site interaction history collected via essential cookies to manage calendar bookings and online payments.
2. How We Use Your Information
We process your information solely for legitimate operational and statutory purposes, including:Scheduling, dispatching, and executing on-site mobile notary and field assignments.Verifying signer identity in compliance with Georgia Notary Law (O.C.G.A. Title 45, Chapter 17). Maintaining official notary journal records for statutory self-filer real estate transactions as mandated by O.C.G.A. § 45-17-8. Completing remote employee Section 2 I-9 verifications as an Authorized Representative for corporate employers.Processing invoices, receiving payments, and managing transaction receipts.
3. Disclosure & Sharing of Information
We do not sell, rent, trade, or lease your personal information to third parties or data brokers for marketing purposes.We disclose information only under the following strict operational circumstances: Signing & Title Partners: Sharing completed transaction documents with authorized title companies, mortgage lenders, law firms, or corporate HR departments directing the assignment.Title & Vendor Software Platforms: Processing scheduling data or package details through secure vendor management systems (e.g., Snapdocs, ZigSig, or title portals) strictly for mortgage and real estate loan fulfillment.State & Legal Authorities: Providing records to government bodies (e.g., Georgia Superior Court Clerks’ Cooperative Authority or law enforcement) when required by valid court order, subpoena, or statutory mandate.Third-Party Service Providers: Trusted cloud infrastructure, payment processors (e.g., Stripe/Amex), and scheduling software operating under strict confidentiality agreements to host our site and process payments.
4. Biometric Data Handling (FD-258 Fingerprinting)
QuellKit® Pro performs physical ink fingerprinting (FBI Form FD-258) strictly as a physical, in-person service. We do not scan, digitize, store, or retain client biometric fingerprint data. All physical fingerprint cards are handed directly back to the client or sealed in secure transport containers for authorized courier delivery.
5. Mandatory Notary Recordkeeping & Data Retention
Please note that under Georgia law and professional standards, certain records cannot be deleted upon request:Georgia Notary Journals: Entries recorded in official notary record books (signer names, addresses, document types, and ID details) must be retained securely in accordance with mandatory state record retention laws. Statutory Compliance Vault: Client intake logs, transaction receipts, and signed service disclaimers are securely archived for statutory compliance and auditing purposes.Short-Term Data Minimization: Temporary working drafts, unneeded document uploads, and raw field photos are routinely purged following successful job execution and client confirmation.
6. Data Security Safeguards
We employ administrative, technical, and physical safeguards to keep your sensitive information secure:Encryption: Website booking interfaces and cloud data transfers use standard SSL/TLS encryption protocols.Physical Security: Paper journals, physical fingerprint cards, and physical loan packages are kept in locked, restricted-access transport containers during field transit.Access Control: PII and transactional data are accessible only to authorized personnel with a strict need-to-know requirement for service fulfillment.
7. Your Privacy Rights & Choices
Depending on your jurisdiction, you have the right to request access to the personal data we hold about you, request corrections to inaccurate information, or request the deletion of non-statutory records.To submit a data access or deletion request, contact us directly at the email listed below. Requests to delete official notary journal entries will be evaluated against mandatory Georgia state record retention laws.
8. Statutory Legal Disclaimer
NOTICE PURSUANT TO O.C.G.A. § 45-17-8.2:”I AM NOT AN ATTORNEY LICENSED TO PRACTICE LAW IN THE STATE OF GEORGIA, AND I MAY NOT GIVE LEGAL ADVICE OR ACCEPT FEES FOR LEGAL ADVICE.”
9. Contact Us
If you have questions regarding this Privacy Policy or our data handling practices, please reach out to us:
Business Name: QuellKit® Pro
Location: Middle Georgia
Email: pro@quellkit.com
Phone: (470) 835-0183